Intending Exhibitors are requested to peruse the rules carefully and not enter exhibits unless they are prepared to comply strictly with the regulations.
Entries for general exhibits close on Wednesday the 9th of August 2023.
No entries will be accepted unless made on regular printed forms and accompanied by the full requisite fee. Postal Orders etc. to be made payable to the Show.
All certificates of entry, accurately filled in every particular and signed by the exhibitor must be lodged with or sent by post to the secretary with entry fee.
Each exhibitor or agent must be prepared to verify each statement or the certificate of entry in any manner the committee may require All particulars required in the entry form must be fully and accurately stated, otherwise the exhibitor is liable to be disqualified for a prize and be excluded from the show. An exhibitor may enter the same exhibit in the animal section provided necessary entry fee in each class is paid.
An exhibitor may enter any number of exhibits in any one class.
The acceptance of an entry fee by the society will not be regarded as an admission that the exhibit is eligible to compete or receive an award.
Entries are accepted only on the understanding that there shall be no appeal beyond the committee of the show, whose decisions shall be final in any matter of dispute arising from or in connection with an entry for the show.
Persons entering an exhibit and failing to send same for exhibition shall forfeit the entry fee.
Any exhibitor wishing to dispose of any of the exhibits should mark “for sale” on the entry forms, and same will be printed in the catalogue.
“For Sale” cards may be had at the secretary’s office on the day of the show.
All exhibits must be the bona fida property of the person in whose name the entry is made. All stock to be classified by age, which shall be calculated from 1st. Jan.in the year of birth. The rule of the Dublin Royal Society as to detention shall be applied in the case of dispute as to the age of horses, cattle, or sheep.
Pure-bred cattle mean cattle entered or eligible for entry in herd book of respective breeds. Pedigree name and tattoo number to be stated in the entry form, and also if animal is horned or dehorned, in the case of bulls the number of the sire in the herd book and the breeding of the dam to be set out in the entry forms.
Show grounds will be open at 8.00 a.m. on the day of the show. All exhibits must be in the show grounds not later than 8.30a.m. that day and shall (with the exception of livestock) remain for inspection until 4.00p.m. Livestock may be removed at 4.00 p.m.
Each exhibitor shall be solely responsible for any consequential or other loss, injury or damage done to or occasioned by, or arising out of, any animal or article exhibited by him or her for its description given in the catalogue and indemnify the society against all legal or other proceedings in regard there to Exhibitors will be held responsible for the behaviour of their servants and for the consequence of any misconduct of such servants.
Neither the society nor any of its servants shall in any way be responsible or accountable for anything that may happen (from any cause or circumstance whatsoever) to exhibitors or their servants to any property brought into the show grounds or for anything else in connection with or arising out of or attributable to the society’s show.
Each bull to be exhibited must be properly secured by a ring or a screw in the nose with a strong rope or chain attached for which exhibitors will be held responsible.
Any animal ascertained not to be secured or considered in a dangerous or infuriated state will not be admitted and shall become in the opinion of the stewards dangerous in the show grounds, must be immediately removed or, if removal is impractical or attended with risk it shall be destroyed. The society reserve to itself the power to reject or cause to be removed any animal or other exhibit from the show grounds without being held in any way liable for compensation. The society shall not be responsible in any way for the delivery of any exhibit to the show, or the safety and welfare of the animals exhibited. The committee will not be responsible for accidents of any kind that may occur. Neither will the committee be accountable for any accident that may occur to any person attending the show, whether exhibitor, visitor or otherwise.
A printed number will be available for each exhibitor of stock, such a number to correspond with the entry in the catalogue, must be attached to the forehead band of the exhibits bridle, headstall, or halter. One caretaker or servant only for each lot in the horses, cattle, sheep, or ponies will be admitted free and must continue in charge of the lot. Any exhibitor whose entry form amounts to €20 will be supplied with an exhibitors’ pass which will admit the person whose name it bears but no other into the show, if presented before 10.30a.m.
Prizes will be awarded in classes where there is sufficient merit, but the judges will be distinctly instructed to withhold a prize, where sufficient merit does not exist the decision of the judges shall be final, except in cases of fraud, misrepresentation substitution or other breach of the rules where the decision of the executive committee shall be final. No steward or officer of the show shall remain in the judging area acting as a steward, while a class is being judged in which he is an exhibitor, or in where there is exhibited an exhibit in which directly or indirectly, he is interested, nor shall he lead in or in any way identify himself with such exhibits, as breach of the rule entails forfeiture of any prizes or commendations which may be awarded.
No exhibitor shall be permitted to enter an enclosure in which an entry is being judged unless he is in immediate charge of the exhibit himself. Any person infringing this rule will be disqualified from receiving any prize in such classes unless justification can be shown to the satisfaction of the committee. No person will enter the space enclosed or set apart for the adjudicator or hold any communication with the judge or examining veterinary surgeons without the permission of the stewards of the class. Judging will be carried out in accordance with classification and exhibitors are requested to have stock ready when called up by the stewards. All prizes disallowed or not awarded shall lapse to the society.
All animals in agricultural horse and pony classes must be measured to prove their height before they receive their rosettes.
The Committee shall have the power to disqualify from exhibition any sheep, which is considered to be coloured other than by use of ordinary non-bloom dips, free from other coloured matter.Vases for cut flowers and trays for vegetables must be supplied by the exhibitor.
The committee may, after the closing of entries, cancel any class in which due notice will be given to the entrants and entry fee refunded.
The society reserves the right to postpone the show or indefinitely without being responsible for compensation to exhibitors.
The stewards may request the judges to put “reserved” also “highly commended” if there is sufficient merit.
Persons awarded cups offered for competition at the show (unless won outright) shall deliver them to the secretary in as good a condition as the receive them, not later than one calendar month prior to the next show.
The society reserves the right to refuse admission to the show grounds. Should any matter arise not provided for, or in the preview of these rules and regulations, the same shall be referred to the executive committee, whose decisions shall be final, from which there shall be no appeal, and entries are only accepted on these conditions
In order to finance current and future development, the national executive of the Irish Shows Association have placed a “Championship Fund” of .5c in every Euro on all prize winners in the sheep, cattle and horse sections. This fund will be deducted from the prize money to be paid out in these sections.
Objections:
Any objections on points of qualifications etc. to an award must be lodged by an exhibitor in the class with the secretary in writing, not later than 1 hour after the class has taken place on the day of the show, accompanied by a fee of €20 for each objection, otherwise they cannot be considered. The fee lodged will be forfeited in the case of the objection being considered frivolous.
Special Notes:
Committee will not be responsible for any accident or damage caused to any person, vehicle or property. Exhibits must be handed in by the exhibitor or agent on the morning of the show. Exhibits will not be accepted by post. Care should be taken to enter work in the correct class. The committee accepts no responsibility for loss or damage to any exhibit. Schedules and entry forms available from the secretary Ms Claudia Gormley.
Insurances:
Intending exhibitors are advised to ensure that their public liability covers the exhibition of bloodstock/livestock at public shows.
Trade Exhibits:
Proof of insurance must be forwarded to the secretary prior to the show day.
Safety Conditions:
The Chief Safety Officer shall have overall responsibility on behalf of the show for any event that takes place on the show grounds. It is the wish of the Chief Safety Officer that all stewards act as safety officers in their area. All horses must be properly haltered and must be in the full control of their owner or agent. All riders in the rider classes must wear the regulation equipment laid down by the Irish Pony Society rules. All riders not wearing the correct equipment will be instructed to leave the ring by the Chief Safety Officer. No child under 14 will be allowed to lead a horse unless stated in the catalogue and in accordance with the rules and regulation, or under the supervision of an adult. All cattle and horses must be haltered and lead at all times and shall not be allowed into the ring unless haltered. Each individual owner of any horse or livestock shall be advised to have their own liability insurance cover and shall be fully liable for accidents or damage done.
It is the responsibility of the Chief Safety Officer to see that the judges and competitors only are in the main area pockets, cattle, horse, and sheep rings.
All accidents must be reported to the show secretary or safety officers who will report the accident and see that a doctor or nurse or member of the civil defence will attend the injured person. The safety officer and the show secretary shall see that a verbal statement is taken in minor accidents and written in all other cases.
The Roscommon Show Society shall entertain no claim unless the above procedures have been fully complied with.
Privacy Notice /Data Protection
This policy covers the treatment of personally identifiable information that the Roscommon Agricultural Show collects when you are using The Roscommon Show website, when you email us, or when you complete and submit an online form via our website. The Roscommon Agricultural Show holds and processes personal data in accordance with all current legislation relating to data protection and complies with the Data Protection Acts 1998 and 2003. The society also automatically receives and records information on server logs from your browser including your IP address and the page you requested. This is a standard website function.
The society uses the information for:
Fulfilling your request to enter competitive classes at The Roscommon Show Fulfilling your request to purchase online tickets as input to improving our site to inform you about The Roscommon Show Information collection and use You can visit our site and use the information provided without telling us who you are or giving us any personally identifiable information.
Overview:
As a show society, The Roscommon Agricultural Show collects, holds, and processes information, including personal information about Participants to the Society and Show, including Visitors, Exhibitors, Competitors, Traders, Sponsors, Stewards, Judges and Members to allow it to hold The Roscommon Show and for participants to take part. The society recognises that this information is important to the participants and that it is responsible to the participants for the information it holds about them. As such, it takes seriously its responsibilities to ensure that any personal information it collects, and uses is done so securely. Find out more information about what personal data is from the Data Protection Commissioner. Essentially it is information which relates to or can identify a living individual. The society collects, holds, and uses personal data to allow it to run the society and hold an annual agricultural Show, The Roscommon Show. This includes processing entries from competitors, selling tickets/badges to visitors and members, sourcing sponsors and judges and steward volunteers to assist at the Show.
Changes to this Privacy Notice:
The Roscommon Agricultural Show will continually review and update this privacy notice to reflect changes in our services and feedback from service users, as well as to comply with changes in the law. If there are substantial changes to this statement or in how The Roscommon Agricultural Show will use your personal information, we will advertise the updated notice both on our website and in the Show Office.
Your Rights:
You have the right to request that The Roscommon Agricultural Show cease processing your personal data in relation to any process linked to the Society. Where possible, The Roscommon Agricultural Show will seek to comply with your request; however, there may be some situations where it will not be able to do this, e.g., where The Roscommon Agricultural Show is required to hold or process information to comply with a legal requirement or obligation. You are also legally entitled to request access to any personal information held by The Roscommon Agricultural Show about yourself. You are entitled to apply for personal information recorded about you and/or your child by making a Subject Access Request under the Data Protection Act(s). Please note you can only obtain information which is about yourself (or your children if under the age of 16 when they may have capacity to apply in their own right). The Roscommon Agricultural Show will seek to comply with your request. For further information about either requesting access to your personal data or to cease processing personal data, please contact the Show Office. While the Roscommon Agricultural Show tries to ensure that any personal data it holds about you is correct, there may be situations where the information it holds is no longer accurate. If you find that this is the case, please contact the Show Office, so that any errors can be investigated and corrected, or your details updated. The Roscommon Agricultural Show will not use your personal data for third party marketing purposes without your prior express consent. The Roscommon Agricultural & Horse Show Society will not pass any personal data on to third parties, other than those who either process information on our behalf or because of a legal requirement, and it will only do so, where possible, after The Roscommon Agricultural Show has ensured that sufficient steps have been taken to protect the personal data by the recipient. Exhibitor/Competitor results information may be published (in printed form and online) and provided to the Press and Breed Societies for publication. Information relating to exhibitors and their animals may be provided to Government Agencies (e.g., Department of Agriculture), Breed Societies, County Councils, Veterinary Advisors, and others who have regulatory access. The Roscommon Agricultural Show will not sell or rent your personally identifiable information to anyone or use the data for any other purpose incompatible with the purpose for which it was originally collected. The Roscommon Agricultural Show will only send personally identifiable information about you to other companies when we have your consent or have a legal reason to do so. We may also use your information in response to court orders or other legal process. We will only hold your information for as long as necessary for these purposes.
The society is committed to ensuring that it will:
Recognise that any personal data handled by The Roscommon Agricultural Show is held on behalf of that person and that we ensure we respect that responsibility Adopt and maintain high standards in respect of the handling and use of that personal data Only collect, hold and use personal data where it is necessary and proportionate to do so Securely delete any personal data when no longer needed Keep your personal data secure and safe Not unnecessarily and without good reason, infringe the privacy of individuals. Consider and address the privacy risks first when planning to use or hold personal information in new ways, such as when introducing new systems. Be open with individuals about how we use their information and who we give it to Make it easy for individuals to access and correct their personal information Ensure that there is effective safeguards and systems in place to make sure personal information is kept securely and does not fall into the wrong hands The Roscommon Agricultural Show may disclose personal data to third parties, but only where it is necessary, either to comply with a legal obligation, or where permitted under the Data Protection Act, e.g. where the disclosure is necessary for the purposes of the prevention and/or detection of crime, or where it is necessary to allow a third party working for or on behalf of The Roscommon Agricultural Show . The Roscommon Agricultural Show will strive to ensure that any personal data in its care will be kept safe and that where your information is disclosed to a third party, The Roscommon Agricultural Show will seek to ensure that the third party has sufficient systems and procedures in place to prevent the loss of personal data.
How and why, we collect and use your personal information:
The Roscommon Agricultural Show Society is a data controller. We will process personal data for the following purposes: For the purpose of which you provided the information e.g., to enter equine/ livestock classes, to purchase advance tickets, to purchase Membership to the Society, to apply and purchase trade stand space, to confirm Sponsorship to the Show/Society, to apply as a Steward or Judge for the Society. To communicate with Contractors and Show Officials with regards to their roles and responsibilities at the show and within the Society. To allow the society to be able to communicate regarding services appropriate to your needs e.g., to inform participants about the society and show. To ensure that the society meets its legal requirements. Where necessary to protect individuals from harm or injury or where otherwise permitted under the Data Protection Acts, e.g., disclosure to comply with legal obligations. Trade Exhibitors’ details are included in our Show Guide, for sale on Show Day. It is included in our Exhibitor Terms & Conditions that it is a term of entry to allow the Society to publish these details in the Show Guide. Applicants sign to confirm they agree with the Exhibitor Terms & Conditions. Livestock/Equine entries are processed via our website and payments processed via PayPal. The Roscommon Agricultural show may also use your personal data, after it has been anonymised, to allow the statistical analysis of data for future shows.
GDPR:
Roscommon Agricultural show takes privacy very seriously and will only use information collected for show related business.